Set up OpenTodo for a small team

OpenTodo suits small teams that want a fast shared task list without a heavyweight process. Here is a setup that works for three to fifteen people.

Accounts

• If your team already has an identity provider, connect it with single sign-on so people sign in with the account they have.
• Otherwise, invite each person with an invitation link (sharing and accounts), and ask everyone to turn on two-factor sign-in.

Projects and boards

Create one shared project per stream of work. Use sections for stages and switch the project to a board for a Kanban view: Backlog, This week, Review, Done.

• Assign each task to one person, so it shows in their “Assigned to me”.
• Discuss in comments on the task, and @mention people to notify them.
• The activity feed shows who did what across shared projects; see notifications.

A weekly rhythm

Spend fifteen minutes together each week on the board: move what is done, pull the next tasks into This week, and check estimates against the Week calendar.

Templates to start from

The Product launch template is a ready-made team board, and the First 90 days template helps a new teammate get going.

Connect your tools

Webhooks send task events to a chat relay or automation tool, and the API lets scripts create tasks, for example from a monitoring alert.