Guides
How to do a weekly review
Thirty minutes every Friday that keep your task list trustworthy, with a template and a saved view to make it a habit.
Getting Things Done with OpenTodo
Contexts as labels, lists as saved views and a weekly review, so the GTD method runs on your own server.
The Eisenhower matrix with filters
Sort tasks by urgent and important using priorities, due dates and four saved views side by side.
Inbox zero for tasks
Capture anywhere, then empty the Inbox daily with four decisions, so nothing important hides in a pile.
The Pomodoro technique
Twenty-five minutes on one task, five off, four times, then a longer break. Estimates, Quick wins and the Day calendar make the bursts visible.
Eat the frog
Pick the one task you are most likely to avoid, and do it first thing. A priority, a saved view and a reminder make the frog hard to miss.
Kanban for a small team
Columns for stages, cards you move, a limit on work in progress, and everyone looking at the same board. Sections and the board view do it out of the box.
The PARA method
Four places for everything: Projects, Areas, Resources, Archives. Parent projects, archiving and the Inbox give you the structure without a second app.
Templates
Weekly review
A thirty-minute Friday ritual that empties your inboxes, looks back at the week and plans the next one.
- List
- For everyone
Getting Things Done setup
Contexts, a waiting-for list and a someday list, ready for the GTD method in a few minutes.
- List
- For professionals
Moving house
Everything from notice periods to the last box, in sections you can share with everyone who is moving.
- Board
- For households
Trip planning
Bookings, documents and a packing list with subtasks, for a holiday or a work trip.
- List
- For everyone
How-tos
Add a task with its date, project and label in one line
Type "Call Sam tomorrow 3pm #Work @call p2 +30m" and OpenTodo fills in everything. In six languages.
Save a filter as a view in the sidebar
Ask "every call I need to make this week", then pin the answer to the sidebar with a live count, on all your devices.
Turn a project into a board
Split a project into sections, then show it as columns you can drag cards between. Each device remembers its own choice.
Your to-do list, on your own server.
Try the demo in your browser. When you like it, install OpenTodo on your server and import your tasks.