Place tasks on the calendar
On this page
Once tasks have estimates, the Day and Week calendar is where you decide when to do them. Opening the calendar and the Month view are covered in Day, Week and Month.
Place a task on the calendar#
Drag a task from the Unscheduled lane onto a time slot. Its due date and time become that slot. The grid works in 15-minute steps.
To plan from your lists, open the side list with Plan from a list and drag tasks from there onto the calendar.
To change how long something takes, drag the bottom edge of its block. Dropping a block back on the Unscheduled lane keeps the date and removes the time.
With the keyboard#
Every move works without a mouse.
- In Today, a project or any list, select a task and press s. The Day view opens with the task ready to place.
- Move it with the arrow keys: ↑ / ↓ by 15 minutes, ← / → by a day.
- Press Enter to place it, or Esc to cancel.
On the calendar itself, j / k select tasks, the arrows move the selected one, Shift+↑ / Shift+↓ shorten or lengthen it, and u takes it off the grid while keeping its date.
See whether the day fits#
Each day's header adds up the estimates of its open tasks and compares them with your day length, for example 4h 15m / 8h. When you've planned more than the day holds, the header is marked as over capacity. That's your cue to move something.
Tasks that overlap in time are shown side by side, with a marker, so nothing hides behind something else.
Completing a task removes its block and lowers the day's total.
Your day length and the hours the grid shows are set per device in Settings → General → Calendar; see Adjust the grid.